Perform general administrative duties such as calendar management, travel arrangements (including flight, hotel and ground transportation), preparing and printing meeting materials, and other office-related tasks.
Coordinate the support required for staff, Board and school constituent meetings: schedule/maintain meeting planners, reserve conference rooms & audio-visual support, order catering, register and greet visitors when CEO is in person. Ability to manage all video conferencing support at NYCUDL on site and online for the CEO’s meetings.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Track action items and commitments arising from meetings and proactively follow up to ensure timely completion.
Prepared to work on a Saturday with notice if there is preparation work needed with the CEO.
Work hours are 40 to 50 hours a week.
Full-time with benefits; $70K –$85K, commensurate with experience
Program Coordinator: Curriculum, Professional Learning & Dream Team
Develop and maintain Public Forum and Parliamentary debate curriculum, under the supervision of the Program Manager and Director, across Open League, Districts, and NYC Reads, ensuring materials are appropriately scaffolded for each program's format and student experience level.
Partner with coaches and program staff to adapt lesson plans, drills, and case materials to the distinct needs of Open League, Districts, and NYC Reads, incorporating current topics and tournament trends.
Train and support coaches on curriculum rollout across all three programs, gathering feedback from the field to continuously refine PF and Parli content.
Lead NYCUDL's Dream Team program (approx. 15% of role), coordinating travel, tournament preparation, and coaching for the select group of students competing at national tournaments.
Plan and execute approximately 40 debate tournaments annually, ranging from District Tournaments (70-200 students) to large-scale Open League and NYC Reads tournaments (600-700+ students)
Identify and secure venue partnerships with local public schools and external partners throughout NYC
Coordinate all tournament logistics, including procurement of food and beverage, materials, and supplies
Develop and manage comprehensive run-of-show documents for each tournament
